Guidelines for In Person YOKE Programs – Fall 2020

Overview: This plan will provide basic guidance for all in person YOKE programs for fall 2020. Regardless of meeting location, YOKE will be adhering to the polices outlined in the Tennessee Department of Health Recommendations for the Management of COVID-19 in Schools. A copy of these recommendations can be found HERE or at www.tn.gov/governor/covid-19/education.

YOKE understands that there are varying opinions surrounding COVID-19. YOKE’s goal by providing and following the below guidelines is to insure that all participants, volunteers, and their families remain safe and healthy. If you have questions regarding the following plan, please contact Eli Cockrum at eli@yokeyouth.com or (865)522-6907.

Masks: YOKE will be following the Tennessee Department of Health’s guidelines for masks while students are at club, regardless of site. As stated in the Recommendations for the Management of COVID-19 in Schools (link above):

Unless a student has trouble breathing or is unable to remove a cloth face covering without assistance, all middle school and high school students should always wear a cloth face covering while in the school building. Middle and high school students may remove their cloth face covering when outdoors so long as social distancing can be maintained.

YOKE will designate at least four (4) times during club that students can remove mask. Once students have spread out, YOKE Folk will tell students they can remove their mask.

Club Visitors: At this time, YOKE is asking that there be no visitors at club. YOKE students, YOKE Folk, YOKE Staff, and school personnel are to be the only people permitted at club. Parents, siblings, YOKE folk friends, etc. will not be permitted at club

Screenings: At this time we are asking all clubs regardless of where they meet or when they meet to perform screenings on all students and volunteers.

Supplies

  • Masks (extra if forgotten by student)
  • Thermometer
  • Hand sanitizer
  • Sanitizer wipes
  • Gloves
  • New attendance sheets (includes temp and symptoms tracking)

Club Plan

  • YOKE teams will be provided 8-10 club plans that will include activities that can be done while maximizing everyone safety and health
  • If a YOKE team wants to create their own club plan, they will need to present it to their Area Director for approval one (1) week prior to when they want to use the plan.
  • During club planning, a YOKE Folk needs to be assigned to the following task:
    • Taking temperatures
    • Asking screening questions
    • Cleaning and sanitizing surfaces used during club
  • Club Plans should include as many outdoor activities as possible. Being outside will allow students and volunteers to be more spread out which allows masks to be removed.

Pre-Club

  • YOKE team will need to arrive 45 minutes to allow for extra preparation due to these reopening guidelines.
  • Upon arrival, each YOKE folk will need to have their temperature taken and asked the screening questions. If any YOKE has a temperature about 100.4 or answers “yes” to any screening question, they must leave the YOKE program immediately.
  • YOKE Folk responsible for taking temperatures, asking screening questions, and recording attendance need to be stationed outside of the club area to meet students and parents as they are dropped off.
  • Taking of Temperatures and screen questions need to be completed before the parent leaves and preferably in front of the parent.
  • If students are arriving immediately after school has a temperature of 100.4 or answers “yes” to any of the screening questions, that student needs to be separated from other students and a parent/guardian needs to be contacted immediately to pick-up the student.
    • Temperature threshold – 100.4 or greater
    • Common Symptoms:
      • Have you been in close contact with a confirmed case of COVID-19 within the past 14 days?
      • Are you experiencing a cough, shortness of breath, sore throat, or stomach symptoms?
      • Have you had a fever in the last 48 hours?
      • Have you had new loss of taste or smell?
      • Have you had vomiting or diarrhea in the last 24 hours?
    • Attendance forms need to be kept and club numbers need to be turned in to your Area Director weekly
    • Tape marks (6 feet apart) will need to be put on the floor for when students need to be distanced.
    • YOKE volunteers need to use gloves while handing out all supplies including tickets, chug and crush cans, etc.

Pre-Club activities

  • As students arrive, YOKE Folk will need to engage students in pre-club activities. These activities will be included in your Club Plan provided by the YOKE Staff. Each activity will include suggestions on how to participate and remain safe and healthy.
  • Example: 4 Square
    • Students will need to wear a mask
    • Students will need to stand in line at least 6 feet apart
    • Students will use hand sanitizer prior to entering the first square when it is their turn or the 4 square ball will need to wiped down with a sanitizer wipe when a new participant reaches the 4th square or every 5th match, whichever occurs first.

Club

  • As stated above, YOKE teams will be provided with 8-10 club plans that will included activities that will maximize the health and safety of volunteers and students.
  • All YOKE volunteers are expected to follow the above guidelines regardless of personal opinions, we are asking our volunteers to lead by example.
  • Please be mindful of social distancing and mask use during club.
  • Designate an area as a mask free zone that students can go to and remove mask. Please have hand sanitizer available at the mask free zone.
  • During songs, skits, and talk, students need to be spaced at least 6 feet apart – if done, mask can be removed during these activities

Post Club

  • Sanitize all surfaces that were used during club
  • Please report any issues to your AD concerning the above policies.
  • Please submit club numbers and attendance forms to your AD weekly.
  • AD’s will be communicating with schools weekly providing who was in attendance and that all participants cleared screenings.

Guidelines for Confirmed COVID-19 at a YOKE program

  • Comfort and support the student and family
  • YOKE will coordinate with local health officials and appropriate school system by immediately notifying the County Health Department officials and school system upon learning of a COVID-19 case in someone who has been at a YOKE program (in school building or off site). These officials will help YOKE staff determine a course of action for the program.
  • If recommended by the above offices (school and health department), YOKE will cancel the YOKE program at the designated site for one week. This initial short-term cancelation allows time for the local health officials to gain a better understanding of the COVID-19 situation impacting the program and appropriate next steps, including whether an extended cancelation is needed to stop or slow further spread of COVID-19.
  • YOKE will coordinate with the health department and school system to communicate with staff, parents, and students about cancelation decisions, the possible COVID-19 exposure and next steps.
  • If a one week cancelation is not recommended, YOKE activities will continue the following week.
  • Date Format: MM slash DD slash YYYY